November 25, 2018 – Microsoft Cloud Infrastructure Technical Journal

This is the article 07 in this series.

Having a complete profile in Office365 is not just a benefit for user himself, but for the entire organization which directly impacts on productivity. A finished profile leads to better visibility and eventually results in faster communications across hundreds of thousands of employees in an enterprise setup. Ultimate idea of Office Delve (latest interface of profile comes with more capabilities such as recent activities) is to provide overall insights of a user information and his activities/engagements which makes obvious sense for anyone.

Nevertheless, none of these would be in action unless you have a complete profile with basic details entered in. No matter how much HR would try to push, we still spot a lot of random users who haven’t completed their profiles.

With this short and sweet article series, I’m trying to give you the steps that we followed during the identifying process as requested by our HR. screenshots may differ than our production setup, but you surely will get the point here.

I had to use some PowerShell scripting to get this list out from Office 365 and generate a CSV file for each criteria so that HR can directly reach out to the user via emails and advice to take an action to update the profile on the spot. As a result, we were able to get 100% completeness of profiles across a 5000+ employee organization.

There is no out of the box reporting when it comes to Profile Completeness in Office 365, therefore we have no option other than PowerShell. PowerShell is the ultimate tool for O365 administration, whenever graphical interface has a barrier, hence, make sure you dig around it to understand its capabilities to go beyond.

FINDING USERS WITH NO SKILLS DEFINED IN THEIR PROFILE (This Article)

Defining someone’s skill sets in their profile is vital when it comes to collaboration and team work. It allows others to reach out to the right person on a specific subject. With the Skills field left blank, the organization will not benefit of expertise finder in Office 365.

In this article I’m trying to explain the steps it takes to find out the users who has not set their skills in their Office 365 profile (or simply, delve profile). So here we go, following are the requirements before we get started:

Azure AD PowerShell Module – download here
Azure AD Administrator Rights
SharePoint Online Administrator Rights
SharePoint Online PnP Module – download here

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory.

$cred = get-Credential

Connect-AzureAD -Credential $cred

Connect-PnpOnline -Url https://mantoso-admin.sharepoint.com/ -Credentials $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set skills).

$NoSkillsUsers = @()

Now we will dig in through each user, and check if they have a SharePoint Online profile. This is because this property is stored in SharePoint and not in Azure AD account. If a profile exists, I will check their Skills property is filled or not. If not, I will add them to the array I just created in the previous step, and export them to a CSV file called “NoSkillsUsers.csv”. Similar to the ones we did in the previous articles of this series.

foreach ($user in $Users) 
{
    $SPProfile  = Get-PnPUserProfileProperty -Account $user.UserPrincipalName -ErrorAction SilentlyContinue
        if ($SPProfile -ne $null)
        {
          if ($SPProfile.UserProfileProperties.'SPS-Skills' -eq "")
            {
               $NoSkillsUsers += $user
            }
        }
}

And, finally we can export the SharePoint result to a CSV through below part.

$NoSkillsUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoSkillsUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

This is the article 06 in this series.

FINDING USERS WITH NO DEPARTMENT SET IN THEIR PROFILE (This Article)

In this article I’m trying to explain the steps it takes to find out the users who has not set the relevant department in their Office 365 profile (or simply, delve profile).

So here we go, following are the requirements before we get started:

Azure AD PowerShell Module – download here
Azure AD Administrator Rights

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory.

$cred = get-Credential
Connect-AzureAD -Credential $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set a mobile)

$NoDepUsers = @()

Now we will dig in through each user, and check if their Department property is filled or not. If not, I will add them to the array I just created in the previous step, and export them to a CSV file called “NoDepUsers.csv”. Similar to the ones we did in the previous articles of this series.

foreach ($user in $Users) 
{
    if ($user.Department -eq $null)
    {
        $NoDepUsers += $user
    }
}

And, finally we can export the SharePoint result to a CSV through below part.

$NoDepUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoDepUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

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Microsoft Cloud Infrastructure Technical Journal

Day: November 25, 2018

Find and export list of users with no Skills Defined in Office 365 profile

Find and export list of users with no Department set in Office 365 profile