Create a Team from an existing Office365 Group

When you have an existing O365 Group or a SharePoint site which associated with an O365 group, you have the ability to provision an associated Team too, for the same Group.

In this article we are going to explore the steps to get this done.

First thing is first, this is my modern SharePoint site which was recently provisioned and there is a Group too associated with it.

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Now, let’s switch to Teams from the O365 App Launcher.

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From the bottom of the page or app (you can use either Teams Web Portal or App to do this) hit “Join or create a team” link.

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From the join or create page, choose the 1st option to create new team.

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Go for the 2nd option on this screen and hit “Next”.

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Choose the existing group which you can easily recognize by the name. for my case it’s “User Group” which is my existing Group associated with the SharePoint site. Once selected hit “choose team” to proceed.

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Just a matter of few seconds, you will be immediately redirected to the newly created team interface for you to start using it.

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So now you have a brand new Team space for your Group, why not explore it’s capabilities right ? Check out members space if you want to add more people there.

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Settings will allow you to control major areas of the app.

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And, last but not least, there are various other productivity apps associated to your brand new team space, so go ahead and enjoy.

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DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

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How to Make Microsoft Teams Content Available Offline

Microsoft Teams is rapidly becoming the most popular app for corporate collaboration due to the simplicity and the bunch of capabilities it offers for Office365 users. As you work with Teams, it brings an document library for content sharing which looks like it self-contained within but it’s actually relies on Office 365 Groups and Back-ended by a SharePoint Library.

When you submit a file in to a Teams channel window, that file is uploaded to a document library within the main Group.

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It’s great that I can share files like everyone else in the conversation but what if I need it later ? Especially when I don’t have Internet connection on my device? Well, that happens ! To me very often.

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However, not to worry anymore because synchronizing the files from Teams is similar to synchronizing your OneDrive for business or SharePoint Library content which simply means you can synchronize Teams files with OneDrive. But how ?

Let’s find out. Open up your target Team channel and hit “Files” tab. You will see the files that you have there.

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Now, you will be redirected to the following screen on the browser. This is the ultimate SharePoint library (Backend) which holds all your Teams channel files. Now, hit the “Sync” button here.

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You will be prompted with app switching screen. Say “Yes‘ here.

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That’s it and you will receive a notification immediately saying that your library is now synching. Great !

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If you open it from the Windows explorer, you will see the new folder created under your organization icon and all files are synchronized to your local device perfectly.

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DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Hide (Exclude) Content from Office Delve

Microsoft Office365 is doubtlessly a sophisticated collection of Microsoft tools which has an immense value for business. As you will store data across many of these applications such as Outlook, SharePoint, OneDrive etc.. It’s nice to have a single interface to see the spotlight of your collaboration activities and items you have been dealing with. Delve in Office365 helps us with this vital role, however, there are some scenarios people prefer to hide some content from Delve no matter how clear the approach is to them, and I believe that’s a fair requirement.

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With this post we are going to learn how to hide a specific SharePoint content from Delve. There are several options as documented below.

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  1. You can restrict a specific record
  2. Or restrict a library
  3. Or the entire SharePoint site from Delve

Before you start with this, it’s important to ensure whether you really need to do this. Ensure you have defined permissions in your environment appropriately so that it only allows authorized users to engage with content. Even after doing so, if you still want to restrict content appearing on Delve, there are few ways to get it done. Some of these approaches impacts on search results so do this with caution.

Option1: Restrict one or more records in a library

Note: This options wont hide content from search results, just in Delve. A hidden property in SharePoint called “HideFromDelve” can be used in this case.

Add a column to your library with the exact name (no spaces or special characters) – Add a Boolean field (“Yes/No“) and name it “HideFromDelve

For the items you wish to hide from delve, set the property value as “Yes” and “No” to those you want to be appeared.

If you wish to hide all content of a document library, set the automatically default value as “Yes

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Select the particular item and go to details. Tap the button to “Yes” it.

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Option2: Restrict a library

This option hides the target document library from both Delve and SharePoint search. TO do this simply head on to Document library’s advanced settings and set the “Search” to “No

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Option3: Hide a site

Note: This option will hide the entire SharePoint site’s content from both Search results and Delve at one go so beware of doing this.

Head on to target SharePoint site and look for “Search and offline availability“, under “Indexing Site Content” set “Allow this site to appear in search results” to “No“. Simple as that and the whole site will be hidden from Delve thereon.

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Notes: Apart from this, If you wish you hide people from showing Delve and SharePoint online people search, it can be done as well. However, there are some limitations so you better go through this post – https://techcommunity.microsoft.com/t5/SharePoint-Support-Blog/Exclude-Users-From-Delve-and-SharePoint-Online-People-Search/ba-p/170731

Again, I would like to emphasize that you should be aware of some downfalls this approach. If you have chosen to exclude some content form Delve appearance, there are other interconnected tools that may impact from this (Search is one as documented, and DLP [Data Loss Prevention] too). DLP heavily depends on the search index to apply its conditions and rules so if you are adding exclusions to a library or site from search, DLP will not be able to detect and eventually protect these content. Hence be very cautious.

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January 2019 Cumulative Update is now available for SharePoint Server 2019

Microsoft has released a new Cumulative Update Pack (CU) for SharePoint Server 2019. This is the 3rd CU released since the product was made generally available last year. Cumulative update provides fixes and enhancements for the product which is a great benefit for any organization. However, it’s always recommended to try the update in a dedicated environment before installing them in production farms.

Important: Its mandatory to install both (Language Independent and language Dependent) packages to to fully patch a SharePoint Server environment. This is because, each SharePoint installation includes Language Dependent and Independent components.

The KB article for January 2019 CU will be available at the following Location in a couple of hours:

  • KB 4461634 – January 2019 Update for SharePoint Server 2019 (language independent) – This is also a security update!
  • KB 4461514 – January 2019 Update for SharePoint Server 2019 (language dependent)
  • KB 4461633 – January 2019 Update for Office Online Server 2019 – This is also a security update!

The download for January 2019 CU is available through the following link:

After installing the CUs you must run the SharePoint 2019 Products Configuration Wizard on each machine in the farm and restart them to effect the changes. If you prefer to run the command line version psconfig.exe you better have a look here for the appropriate options.

SharePoint 2019 January 2019 CU Build Numbers are: Your farm should show these numbers after successful application of the update, so ensure the numbers are reflected.

Language independent fix: 16.0.10340.12101
Language dependent fix: 16.0.10340.12100

Limiting SharePoint People Picker field to an specific group of people

People picker is a vital field in SharePoint which allows you to pick a person or a group from your organization’s active directory. With this post I’m going to emphasize one of the out of the box ability of the people picker. We can restrict/limit this field for a specific group or people so that the person who inters data would only able to retrieve set of targeted people within a group (e.g. A sales person can only fetch another coworker in his team).

Firstly you have to have a target group. If you don’t have one, go ahead and get it created and then return to your target List/library and add a new “Person or Group” field by clicking “Add New Column

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Choose the type of it as “Person or Group

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Better to have a meaningful description too, for this field and the selection has to be “People Only“. In the “Choose From” option, select your target group which you have created.

This simply means the person who entering data can only retrieve people within this group. That’s it and you can go ahead and save this change.

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Now let’s try to insert a record here. As you can see, even though I have hundreds of users in my AD, I am not able to retrieve any entry here because my target group is empty. Once I add people there only I can retrieve them.

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So let’s try to add a user in to the group. I have added myself in to “Internal IT” group.

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It comes up as you can see here. Just a matter of saving the record now

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That’s it !

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Zipped Files Experience in SharePoint

SharePoint online and OneDrive for business now lets you upload and use zipped files. Zipped files such as .zip or .rar works seamlessly in OneDrive and SharePoint even better than in your device. Not necessary to hesitate about having a plugin or client, now do you have to manually extract to explore the content. It’s just simple as clicking on the file and you will have it explored right there.

To try this out simply login to your SharePoint online portal or OneDrive library and upload a zipped file.

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Also, if you have a folder structure within a zipped file with multiple folders inside it, you are able to navigate across them back and forth which makes it easier to use.

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OneDrive Important Folder Protection

OneDrive moves ahead in a rapid pace when it comes to usability and features and it only gets better and better. The brand-new option called “Folder Protection (Protection for Important Folders)” lets you enable auto backup your local folders so that they are backed up to OneDrive online libraries and more importantly will be available across all your devices allows you to access from anywhere anytime. As a result Desktop, Documents and Pictures folders can now be backed up with latest OneDrive sync client.

Usually how OneDrive function is, you go to your online library and hit “Sync” to synchronize online folders to a device (PC or mobile) or choose the libraries or folders to sync as you sign in to OneDrive client as you set it up first time. Now with this latest option you have the ability to protect your local folders with auto sync to OneDrive.

Let’s see this in action now. You need latest OneDrive Sync Client to be able to get this. Login to your OneDrive portal and you can download it there or simply head on to your OneDrive or SharePoint document library and try to SYNC it and it will suggest you the client download right there.

Once you have the client installed, go ahead and click on the icon to start it out. Or if you already have it, simply right click on the blue cloud icon.

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Click on “More” –> Settings

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Head on to “Auto Save” tab and click on “Update folders”

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Give it a moment

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And you are all done !

When the files finish syncing to OneDrive, they’re protected and you can access them from anywhere in Documents, Desktop, or Pictures. When you protect your Desktop folder, the items on your desktop roam with you to your other PC desktops where you’re running OneDrive.

You can protect up to 5 GB of files in OneDrive for free, or up to 1 TB with an Office 365 subscription.

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Common Errors:

This Message clearly says the problem we have here. I have chosen a custom location to sync my files earlier. It isn’t going to work with this function. We have to revert it back to default location as it suggest. That can be simply done by resyncing this device.

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To do that, go to Settings –> Account Tab and click on “Unlink this PC”. Give it a moment.

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And now you can sign in again after unlinking

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Provide the Password

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Let it be with the default location (C: Drive) this time and hit “Next”

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Now let’s go ahead and try to enable the protection.

Change Folder Protection

If you decide to stop protecting or start protecting an important folder in OneDrive, you can update your folders in OneDrive Settings.

Important: When you stop protecting a folder, the files that were already protected by OneDrive stays in OneDrive. If you no longer need those files in OneDrive, you’ll have to to move them to a local folder on your PC by yourself. Any new files you add to that folder on your PC won’t be protected by OneDrive.

To stop protection:

  1. Open OneDrive Settings (select the white or blue cloud icon in your notification area, and then select More > Settings.)
  2. In Settings, select Auto Save > Update folders.

  3. To stop protecting a folder, select Stop protecting and then confirm that you want to stop protection in the Turn off protection dialog box.

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