SharePoint Hybrid Deployment Live Demo

It was a fruitful day at Collab365 Global conference 2016 with lots of wonderful sessions from experts allover the world. It was great to address an online crown this morning and my session is now on-demand and you can watch it here

Hybrid

Here are some resources for those who love to explore and try Hybrid for SharePoint

Download IdFix Tool – https://www.microsoft.com/en-us/download/details.aspx?id=36832

Download Azure AD Connect – https://www.microsoft.com/en-us/download/details.aspx?id=47594

Planning SharePoint Hybrid Free E-Book – https://blogs.msdn.microsoft.com/microsoft_press/2016/04/26/free-ebook-planning-and-preparing-for-microsoft-sharepoint-hybrid/

Configuring SharePoint Hybrid Free E-Book – https://blogs.msdn.microsoft.com/microsoft_press/2016/07/06/free-ebook-configuring-microsoft-sharepoint-hybrid-capabilities/

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Microsoft Flow latest updates for October 2016

The new era of workflow automation was introduced recently as Microsoft flow in Office365. I have been in the preview program and the functionality is fantastic so far.

General Availability of Microsoft Flow (You are set to go production)

GA

Microsoft announced today about the general availability of Flow which would be within this quarter. that’s a great news and we can expect the availability of Flow in 7 different geographies. with this release, you can use Microsoft Flow for production purposes.

Flow will have several options for you to chose, Free and paid depends on your usage scenarios.

Dynamic AX Integration Support

DM AX

Flow will now support Dynamics AX integration for you to perform actions such as copying data from external systems in to Dynamics AX.

More new services

Flow

Blogger and PageDuty services are now supports in Flow. Page duty is a helpdesk tool that used by support teams to dispatch service requests and it can be integrated with Microsoft Flow.

Its Official and I will be speaking at Collab365 Global Conference!

It is indeed a great opportunity for me to present in the world’s largest online conference with over 5000 attendees from more than 100 countries.

Collab365 is the largest online conference with hundreds of live sessions streamed nonstop 24 hours. Join the Collab365 team on the 19th – 20th October, for great sessions of SharePoint, Azure and Office365 content by the global experts. Delivered direct to your device, wherever you are in the world, when you want it and for no cost at all.

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Register yourself today at http://collab365.events/collab365-global-conference-2016/

Microsoft Bookings App- Another Wonderful Add-In to Office 365 Productivity Bunch

Yesterday Microsoft Announced the availability of Bookings, the latest add-on for Office 365 portfolio. Just like the Planner app which was released early this year, Bookings will be an add-on to cater reservation needs. You may have used customized calendars or lists to cater reservation requirements before, but with Bookings, you are all set to bring your business or service up 24/7 for your customers or stakeholders.

Booking is an App which makes you convenient in terms of reserving a service. Your customer or stakeholder can simply use browser to place a booking entry for a desired service.

Improve the quality of service with Confirmations and Reminder Alerts

Everyone is busy with their own schedules every day. For an instance, you may be have set an appointment for your vehicle screening but missed it because of the sudden day-out with friends ? That’s quite normal but you need to schedule it again to another day which you don’t know the availability from vendor’s side.

For those who host the businesses, time is the most important fact and missed or no show appointments will ultimately effect cost.

Bookings App is seems born to solve this problem. With Booking App, once your customer done a reservation for a particular service, you will get a email confirmation and customer also will receive a notification to add the reservation in to their calendar.

Book from anywhere any device

Booking App is designed to work on any device with maximum convenience. As everything works on the browser

Make Customers Convenient with Canceling and Rescheduling

Overlapping of schedules happens very often for anyone. Booking App allows your customers of stakeholders to cancel or reschedule their appointments to another date or time using the link received with the email confirmation.

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Keep Everyone on the same page

Booking will also allow you to save the reservation on your or your staff’s calendars by adding an entry automatically up on creation. This will make everyone aware of the particular appointment/booking. Because it’s not only your customers who forget the schedules and miss, your staff may too (well that’s happens often).

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All the scheduled bookings are appeared in a very friendly and useful manner within a single frame. Responsive design makes these views are well arranged in mobile devices as well. You can switch across each items within a single page.

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Booking App also provides you the capability to manage customers easily. There will be a list of customers in the Application which maintains automatically by the application whenever a new customer is doing a booking so you can simply use it to identify and manage customer base.

Booking App also has a Mobile App with all the functions embedded. Even though you are out of your office, you can easily manage the bookings and customers using your mobile which only takes few taps to get things done.

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Expand as you grow

Obviously you will need multiple pages of booking as you grow with your business. Booking app doesn’t need additional license for creating more Booking Pages or addition of users, as long as your Office 365 plan eligible for Booking App you are fully armed with it.

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Get Bookings App

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p align=”justify”>Booking app is now rolling out to Business Premium customer, Once it rolls out, anyone with an Office 365 Business Premium subscription can access Bookings in the app launcher within the Office 365 web experience. Bookings doesn’t require your business email to be routed through Office 365, so you can keep using your current business email service with no changes.

Original Announcement with full details –

Original Announcement

Image courtesy: Microsoft

Azure AD Conditional Access for Office 365 (Exchange and SharePoint Online) Preview Release

Yesterday Microsoft announced one of the most awaited feature for Office 365, “Azure AD Conditional Access Preview” for SharePoint Online and Exchange.

What is Conditional Access and What it is for ?

Security has been one of the key elements in systems for decades but for the present time it needs to be much more comprehensive than ever before with the evolvement of the cloud and mobile era. With the rise of devices used by a person and the ability to access corporate resources from anywhere in the world, there is a massive demand of securing corporate resources. Ultimately the latest strategies of securing corporate resources are defined by the new ways which users are used to accessed them.

Microsoft has taken another big leap of security capabilities with this release today. Azure Active Directory Conditional Access Features Allows you to secure and manage your corporate resources in simple ways in cloud or even on premise. If you want to ensure an stolen user credential or unmanaged device will not harm your corporate resources, Azure AD Conditional Access if made for you.

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How is the access Enforced

Generally when a user signs in to a service, Azure Active Directory checks whether the security inputs of this user meets the access requirements you defined. and if the requirements are met, user will be authorized to access the service or application.

The enforcement can be done in two ways. You can define policies to configure the access either way, for users or devices.

  • User based Access (Control who you want to allow access)

User Attributes – User Attributes level can be used to define policies of which users can access organization’s resources.

Group Membership of a User – or either based on the Group/Groups of user which he/she represents in.

Multifactor Authentication (MFA) – Multifactor Authentication can be configured to ensure better security. User has to provide more than one factor (Password) which could be either a PIN or Phone Number. That ensures extra level of security for your organization’s resources.

Sign-in and User Risk – This capability known as “Conditional Access Risk Policies” comes with Azure AD Identity protection. This will allow you to track unusual sign in activities and risk events based on the access trends and implement advance protection. Global and Multi-region companies will benefit a lot with the capability.

  • Device Based Access (Control what you want to allow access)

Enrolled Devices – Using Microsoft Intune, you can use Device Level Access to control only MDM (Mobile Device Management) Enrolled devices are allowed to access resources. Intune is capable to validate if the device is enrolled with MDM. Also device level access will ensure that only the matched devices with the policies (such as force file encryption on a granted device) you have configured are allowed to access. Even you can flush out the content of a device remotely which was stolen or misused using MDM solutions.

The best part is, It’s not just limited to the cloud, you can also use device based access policies to control your on premise resources or even cloud based SaaS or line of business applications.

What does this Preview Brings you?

This release is a much awaited capability for most of the organizations and a huge step on the Access Policy framework. Conditional Access for CRM and Yammer been already there but Specially for SharePoint and exchange, the call has been ringing there for quite long time.

These three conditions are released for SharePoint and Exchange online as preview. Microsoft Recommends to enable these policies alongside risk based conditional access policy available with Azure Identity Protection.

  • Always require MFA
  • Require MFA when not at work
  • Block access when not at work

Conditional Access Policies are supported in Browser based access to Exchange Online, SharePoint Sites and OneDrive and even for Desktop Applications that uses modern authentication mechanisms.

Across the mobile devices, these are the tested desktop and mobile applications connects to Exchange and SharePoint so far by Microsoft.

  • For Windows 10, Windows10 Mobile, Windows 8.1, Windows 7 and Mac
  • Outlook, Word, Excel and PowerPoint in Office 2016
  • Outlook, Word, Excel and PowerPoint in Office 2013 (with modern authentication enabled)
  • OneDrive Sync Client (with modern authentication)

For IOS

  • Outlook Mobile App

Resources:

Detailed Explanation of Azure Ad Conditional Access

Conditional Access Policy Support for Mobile Devices

Original Announcement

Enabling Multi-Factor Authentication in Office 365 (MFA)

MFA or Multifactor Authentication been there for quite some time now. Everyone on the internet already used to it which provides better security on the applications over the internet.

The name describes it all, basically the MFA allows you to have more than one method of signing in to a service or application such as your Outlook.com account, Facebook or Gmail or even your e-banking login. This means, you have multiple factors to verify your identity in order to sign you in.

Beyond the traditional single password you supposed to use, MFA allows you to have more than one method to sign in such as Phone Number, Passcode in addition to the password. With this capability, even if your password was stolen, stealer won’t be able to use it to sign in to your account without knowing the phone number or passcode which is required to sign in.

Microsoft is massively investing on security and compliance day by day with lots of new improvements on these criteria’s. Yet this isn’t very new for O365, MFA for O365 was first introduced in February 2014 through this blog article.

Now let’s see how we can set this up and let our users to utilize the service in a more secure way as they waited for it.

You need to login to Office 365 as Global administrator and open up Admin Panel. New Admin Panel makes this pretty easy for us.

Before start, let’s not forget this insightful article on MFA here. you can get a good briefing through this one to get started.

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Direct to Users and open up Active users in this case. Under More Dropdown, Click on “Setup Azure multi-factor auth” link. This will take you to the MFA configuration page.

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Select the User you want to force MFA for.

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From the right pane, click “Enable” link to enable MFA. You can perform this as a bulk operation too by selecting everyone or several.

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Click “Enable” to perform the operation

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Hit on “enable multi-factor auth” to start the enabling. This is just a few seconds work. Before this step, ensure that you have taken necessary actions to inform users on what they need to do when they sign in to portal next time and when using other devices.

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Successful message will indicate that everything went well.

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At the very next login to the portal by the selected user/s, it will prompt to insert the security code texted or given via a call on the user’s mobile phone number.

By selecting Different verification option, user/s can select whether it’s a text message or a voice call which provides the security code. Pretty simple !

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Then we can Enforce the MFA. Enforcing and Enabling are two different things. You need to enable MFA first before Enforcing. Enforcing Option will only appear after enabling.

With Enforcing, you are as a admin enforcing end users to have APP Passwords for their non-browser application such as Outlook, Skype for Business or Lync.

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Simply select User/s as same as we did before and click on “Enforce” Link on right pane. Click Enforce again on the prompt message.

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Just in a few seconds, Success message will indicate that you are done.

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Additionally, If you click on “Manage User Settings” Link on the right pane, there are few more features to ensure better security.

You can Enforce to provide contact methods for selected users again.

Delete all app passwords created by the selected users.

Or restore MFA on all devices which are remembered.

These options can be utilized in special events as you need.

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Some List Fields Invisible in Edit/View Forms after Migrating to Office 365 SharePoint Online

We did a Portal Migration from On-Premise SharePoint to Office 365 SharePoint online. and all went well except few issues raised by end users as they supposed use this portal for many workflows and other automations.

First issue is that some of the fields are invisible in Edit/New Forms when editing or creating records in most of the lists. All these were well functioning in On-premise SharePoint 2010.

These fields were seen in any views (Custom/All Items) too but not in Edit/View Forms.

Enabling “Content Types” from List Settings –> Advanced Settings and then Looking at the Content Types under the List Settings, there were only one Content Type which is Default “Document” Content type and clicking on it showed only two fields added to it. So this is the Point !

Document Content Type is the default Content Type here and the custom fields were not added to it. This is the cause of the issue.

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Simply Adding the necessary Fields in to this Content Type would save our day.

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And Yes, the Forms then appeared to contain all the fields it supposed to have.

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