All new search experience in Office 365 will boost productivity

On March 15, 2019March 17, 2019 By Manoj V KarunarathneIn Microsoft Office, Office 365, Office Delve, Office WebAppsLeave a comment

Unified and personalized search will surely enhance the productivity for all Office 365 users as it was announced at Microsoft Ignite last year.

Microsoft Graph and AI powered new interface is expected to supercharge your day to day experience with Microsoft tools. You will notice a significant change when you log in to office.com as these changes are currently being shipped to tenants. It has landed in my Targeted Release Tenant and i noticed the changes few days ago.

Global search is now in the suit bar and the search result experience is consistently same across the entire Office 365 platform. Also, the all new Office Apps icons are reflected in the Waffle Menu. Just a few more apps like Dynamics and Flow icons to have a new look and they will soon be updated too.

Results are personalized by default: As soon as you click on the search box, search engine is intelligent to display a prominent result in a dropdown based on your recent activities and engagements across the organization.

Search results will include global results across the organization. Through this update you will also find excel and other files.

search box is now capable of commanding the application that you are in. You no longer need to drill down through tool bars to access commands, instead type the feature name in the application to get the list of suggested actions.

Mobile App Updates:

The new SharePoint mobile app will reflect these enhancements as well. Search experience is a key element which has been improved and it will list down common questions, personalized results, and frequent searches of your organization.

Hide (Exclude) Content from Office Delve

On January 8, 2019January 21, 2019 By Manoj V KarunarathneIn Delve, Microsoft365, Office 365, Office DelveLeave a comment

Microsoft Office365 is doubtlessly a sophisticated collection of Microsoft tools which has an immense value for business. As you will store data across many of these applications such as Outlook, SharePoint, OneDrive etc.. It’s nice to have a single interface to see the spotlight of your collaboration activities and items you have been dealing with. Delve in Office365 helps us with this vital role, however, there are some scenarios people prefer to hide some content from Delve no matter how clear the approach is to them, and I believe that’s a fair requirement.

With this post we are going to learn how to hide a specific SharePoint content from Delve. There are several options as documented below.

You can restrict a specific record
Or restrict a library
Or the entire SharePoint site from Delve

Before you start with this, it’s important to ensure whether you really need to do this. Ensure you have defined permissions in your environment appropriately so that it only allows authorized users to engage with content. Even after doing so, if you still want to restrict content appearing on Delve, there are few ways to get it done. Some of these approaches impacts on search results so do this with caution.

Option1: Restrict one or more records in a library

Note: This options wont hide content from search results, just in Delve. A hidden property in SharePoint called “HideFromDelve” can be used in this case.

Add a column to your library with the exact name (no spaces or special characters) – Add a Boolean field (“Yes/No“) and name it “HideFromDelve”

For the items you wish to hide from delve, set the property value as “Yes” and “No” to those you want to be appeared.

If you wish to hide all content of a document library, set the automatically default value as “Yes”

Select the particular item and go to details. Tap the button to “Yes” it.

Option2: Restrict a library

This option hides the target document library from both Delve and SharePoint search. TO do this simply head on to Document library’s advanced settings and set the “Search” to “No”

Option3: Hide a site

Note: This option will hide the entire SharePoint site’s content from both Search results and Delve at one go so beware of doing this.

Head on to target SharePoint site and look for “Search and offline availability“, under “Indexing Site Content” set “Allow this site to appear in search results” to “No“. Simple as that and the whole site will be hidden from Delve thereon.

Notes: Apart from this, If you wish you hide people from showing Delve and SharePoint online people search, it can be done as well. However, there are some limitations so you better go through this post – https://techcommunity.microsoft.com/t5/SharePoint-Support-Blog/Exclude-Users-From-Delve-and-SharePoint-Online-People-Search/ba-p/170731

Again, I would like to emphasize that you should be aware of some downfalls this approach. If you have chosen to exclude some content form Delve appearance, there are other interconnected tools that may impact from this (Search is one as documented, and DLP [Data Loss Prevention] too). DLP heavily depends on the search index to apply its conditions and rules so if you are adding exclusions to a library or site from search, DLP will not be able to detect and eventually protect these content. Hence be very cautious.

Thank you for viewing this post. Subscribe https://manojviduranga.wordpress.com for more useful content on Microsoft technologies.

Find and export the list of users who has not completed About Me section in their Office 365 profile

On November 26, 2018February 6, 2019 By Manoj V KarunarathneIn Delve, Microsoft Cloud, Microsoft365, Office 365, Office Delve, PowerShell, SharePoint, SharePoint Knowledge, SharePoint Online, SharePoint OOTB Features, SharePoint Shell8 Comments

This is the article 08 in this series.

Having a complete profile in Office365 is not just a benefit for user himself, but for the entire organization which directly impacts on productivity. A finished profile leads to better visibility and eventually results in faster communications across hundreds of thousands of employees in an enterprise setup. Ultimate idea of Office Delve (latest interface of profile comes with more capabilities such as recent activities) is to provide overall insights of a user information and his activities/engagements which makes obvious sense for anyone.

Nevertheless, none of these would be in action unless you have a complete profile with basic details entered in. No matter how much HR would try to push, we still spot a lot of random users who haven’t completed their profiles.

With this short and sweet article series, I’m trying to give you the steps that we followed during the identifying process as requested by our HR. screenshots may differ than our production setup, but you surely will get the point here.

I had to use some PowerShell scripting to get this list out from Office 365 and generate a CSV file for each criteria so that HR can directly reach out to the user via emails and advice to take an action to update the profile on the spot. As a result, we were able to get 100% completeness of profiles across a 5000+ employee organization.

There is no out of the box reporting when it comes to Profile Completeness in Office 365, therefore we have no option other than PowerShell. PowerShell is the ultimate tool for O365 administration, whenever graphical interface has a barrier, hence, make sure you dig around it to understand its capabilities to go beyond.

FINDING USERS WITH EMPTY ABOUT ME SECTION IN THEIR PROFILE (This Article)

In this article I’m trying to explain the steps it takes to find out the users who has not filled “About Me” section in their Office 365 profile (or simply, delve profile).

So here we go, following are the requirements before we get started:

Azure AD PowerShell Module – download here
Azure AD Administrator rights
SharePoint Online Administrator rights
SharePoint Online PnP Module – Download here

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to both SharePoint Online Admin Centre and Azure Active Directory.

$cred = get-Credential
Connect-AzureAD -Credential $cred
Connect-PnpOnline -Url https://mantoso-admin.sharepoint.com/ -Credentials $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not filled the About me field).

$NoAMUsers = @()

Now we will dig in through each user, and check if they hold a SharePoint profile (This is because About Me field is hosted in SharePoint online, not in Azure AD). If the property exists, and empty, it simply means the About me section has not filled by this user.

foreach ($user in $Users) 
{
    $SPProfile  = Get-PnPUserProfileProperty -Account $user.UserPrincipalName -ErrorAction SilentlyContinue
        if ($SPProfile -ne $null)
        {
          if ($SPProfile.UserProfileProperties.AboutMe -eq "")
            {
               $NoAMUsers += $user
            }
        }
}

And, finally we can export the SharePoint result to a CSV through below part.

$NoAMUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\reports\NoAMUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Find and export list of users with no Skills Defined in Office 365 profile

On November 25, 2018February 6, 2019 By Manoj V KarunarathneIn Digital Transformation, Modern Collaboration, Office 365, Office Delve, Productivity, SharePoint Online7 Comments

This is the article 07 in this series.

FINDING USERS WITH NO SKILLS DEFINED IN THEIR PROFILE (This Article)

Defining someone’s skill sets in their profile is vital when it comes to collaboration and team work. It allows others to reach out to the right person on a specific subject. With the Skills field left blank, the organization will not benefit of expertise finder in Office 365.

In this article I’m trying to explain the steps it takes to find out the users who has not set their skills in their Office 365 profile (or simply, delve profile). So here we go, following are the requirements before we get started:

Azure AD PowerShell Module – download here
Azure AD Administrator Rights
SharePoint Online Administrator Rights
SharePoint Online PnP Module – download here

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory.

$cred = get-Credential

Connect-AzureAD -Credential $cred

Connect-PnpOnline -Url https://mantoso-admin.sharepoint.com/ -Credentials $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set skills).

$NoSkillsUsers = @()

Now we will dig in through each user, and check if they have a SharePoint Online profile. This is because this property is stored in SharePoint and not in Azure AD account. If a profile exists, I will check their Skills property is filled or not. If not, I will add them to the array I just created in the previous step, and export them to a CSV file called “NoSkillsUsers.csv”. Similar to the ones we did in the previous articles of this series.

foreach ($user in $Users) 
{
    $SPProfile  = Get-PnPUserProfileProperty -Account $user.UserPrincipalName -ErrorAction SilentlyContinue
        if ($SPProfile -ne $null)
        {
          if ($SPProfile.UserProfileProperties.'SPS-Skills' -eq "")
            {
               $NoSkillsUsers += $user
            }
        }
}

And, finally we can export the SharePoint result to a CSV through below part.

$NoSkillsUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoSkillsUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Find and export list of users with no Department set in Office 365 profile

On November 25, 2018February 6, 2019 By Manoj V KarunarathneIn Delve, Digital Transformation, Microsoft365, Modern Collaboration, Office 365, Office Delve, PowerShell, Productivity, SharePoint7 Comments

This is the article 06 in this series.

FINDING USERS WITH NO DEPARTMENT SET IN THEIR PROFILE (This Article)

In this article I’m trying to explain the steps it takes to find out the users who has not set the relevant department in their Office 365 profile (or simply, delve profile).

So here we go, following are the requirements before we get started:

Azure AD PowerShell Module – download here
Azure AD Administrator Rights

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory.

$cred = get-Credential
Connect-AzureAD -Credential $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set a mobile)

$NoDepUsers = @()

Now we will dig in through each user, and check if their Department property is filled or not. If not, I will add them to the array I just created in the previous step, and export them to a CSV file called “NoDepUsers.csv”. Similar to the ones we did in the previous articles of this series.

foreach ($user in $Users) 
{
    if ($user.Department -eq $null)
    {
        $NoDepUsers += $user
    }
}

And, finally we can export the SharePoint result to a CSV through below part.

$NoDepUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoDepUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Find and export list of users with no Country set in Office 365 Profile

On November 23, 2018February 6, 2019 By Manoj V KarunarathneIn Delve, Digital Transformation, Microsoft365, Modern Collaboration, Office 365, Office Delve, Productivity7 Comments

This is the article no 05 in the series.

FINDING USERS WITH NO COUNTRY SET IN THEIR PROFILE (This Article)

In this article I’m demonstrating the steps it takes to find out the users who has not set their relevant country in Office 365 profiles (or simply, delve profile). This isn’t sort of a blog I wanted to write but since this daily requests comes from HR to find users (not criminals though !), this might be a common case in most places and why not write down the steps right?

So here we go, following are the requirements before we get started. Make sure you setup your environment with these:

Azure AD PowerShell Module: https://www.powershellgallery.com/packages/AzureAD
Azure AD Administrator

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory.

$cred = get-Credential
Connect-AzureAD -Credential $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set the relevant Country)

$NoCountryUsers = @()

Now we will dig in through each user, and check if they have any value set in their Azure AD user profile. If not, we will save them in to the array we crated. And then finally export these set of users in to a CSV file called “NoCountryUsers.csv“.

foreach ($user in $Users)
{
    if ($user.Country -eq $null)
    {
        $NoCountryUsers += $user
    }
}

And, finally we can export the SharePoint result to a CSV through below part. This line will save the data that we extracted and stored in the array we created as “NoCountryUsers”

$NoCountryUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoCountryUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Find and export list of users with no Profile Picture set in Office 365 Account

On November 21, 2018February 6, 2019 By Manoj V KarunarathneIn Delve, Digital Transformation, Modern Collaboration, Office 365, Office Delve, Productivity, SharePoint, SharePoint Online7 Comments

This is the article no 04 in the series

FINDING USERS WITH NO PROFILE PICTURE SET IN THEIR PROFILE (This Article)

Profile picture on a name helps recognizing coworkers easily among thousands of other people in a organization. Not setting a picture in a profile would not look nice as it reflects to most of the productivity, communication and collaboration apps such as SharePoint Online, Delve, Teams and Exchange. A gray sample placeholder like below, is not suitable for a corporate setup and not the optimal experience, so let’s find out how we can fetch such users so our HR can alert them to take action.

In this article I’m trying to explain the steps it takes to find out the users who has not set Profile Picture in Office 365 accounts. This isn’t sort of a blog I wanted to write but since this daily requests comes from HR to find users (not criminals though !), this might be a common case in most places and why not write down the steps right?

So here we go, following are the requirements before we get started. Make sure you setup your environment with these:

Azure AD Administrator
Exchange Online Administrator
AzureAD PowerShell Module
Exchange Online PowerShell Module (only if MFA in use)

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory and the Exchange Online.

$cred = get-Credential
Connect-AzureAD -Credential $cred
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $cred -Authentication Basic -AllowRedirection
Import-PSSession $Session

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set a Picture)

$NoPicUsers = @()

Now we will dig in through each user, and check if they have set a picture as part of their profile.If not we will add that user in the newly created array. and Then lastly we will export these set of users in to a CSV file called “NoPicUsers.csv“.

foreach ($user in $Users)
{
    $Picture = Get-UserPhoto -Identity $user.UserPrincipalName -ErrorAction SilentlyContinue
    if ($Picture -eq $null)
    {
        $NoPicUsers += $user
    }
}

And, finally we can export the SharePoint result to a CSV through below part. This line will save the data that we extracted and stored in the array we created as “NoPicUsers”

$NoPicUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoPicUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Find and export list of users with no Birthday set in Office 365 profile

On November 21, 2018February 6, 2019 By Manoj V KarunarathneIn Delve, Digital Transformation, Microsoft365, Modern Collaboration, Office 365, Office Delve, Productivity8 Comments

This is the article 03 in the series.

FINDING USERS WITH NO BIRTHDAY SET IN THEIR PROFILE (This Article)

In this article I’m trying to explain the steps it takes to find out the users who has not set their Birthdays in Office 365 profiles (or simply, delve profile). This isn’t sort of a blog I wanted to write but since this daily requests comes from HR to find users (not criminals though !), this might be a common case in most places and why not write down the steps right?

So here we go, following are the requirements before we get started. Make sure you setup your environment with these:

Azure AD PowerShell Module
SharePoint Online PnP Module
SharePoint Online Administrator
Azure AD Administrator

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory and the SharePoint Online Admin Center with the PnP cmdlets.

$cred = get-Credential
Connect-AzureAD -Credential $cred
Connect-PnpOnline -Url https://mantoso-admin.sharepoint.com/ -Credentials $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set Birthday).

$NoBDUsers = @()

Now we will dig in through each user, and check if they have a SharePoint online profile as this property is stored in SharePoint, not in Azure AD. If profile is available and the SP-Birthday property is null, it simply means the particular user have not set the birthday. Then lastly we will export these set of users in to a CSV file called “NoBDUsers.csv“.

foreach ($user in $Users) 
{
    $SPProfile  = Get-PnPUserProfileProperty -Account $user.UserPrincipalName -ErrorAction SilentlyContinue
        if ($SPProfile -ne $null)
        {
          if ($SPProfile.UserProfileProperties.'SPS-Birthday' -eq "")
            {
               $NoBDUsers += $user
            }
        }
}

And, finally we can export the SharePoint result to a CSV through below part. This line will save the data that we extracted and stored in the array we created as “NoBDUsers”

$NoBDUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoBDUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Find and export list of users with no phone number set in Office 365 profile

On November 20, 2018February 6, 2019 By Manoj V KarunarathneIn Office 365, Office Delve, PowerShell, SharePoint, SharePoint Online7 Comments

This is the article 01 in the series.

FINDING USERS WITH NO CELL PHONE NUMBER SET IN THEIR PROFILE (This Article)

In this article I’m trying to explain the steps it takes to find out the users who has not set a phone number in their Office 365 profile (or simply, delve profile). This isn’t sort of a blog I wanted to write but since this daily requests comes from HR to find users (not criminals though !), this might be a common case in most places and why not write down the steps !

So here we go, following are the requirements before we get started:

Azure AD PowerShell Module : https://www.powershellgallery.com/packages/AzureAD
SharePoint Online PnP Module: https://www.powershellgallery.com/packages/SharePointPnPPowerShellOnline/
SharePoint Online Administrator
Azure AD Administrator

This is the full script which we will be using across this entire scenario:

$cred = get-Credential
Connect-AzureAD -Credential $cred
Connect-PnpOnline -Url https://mantoso-admin.sharepoint.com/ -Credentials $cred

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}
$NoCellUsers = @()

foreach ($user in $Users) 
{
    if ($user.Mobile -eq $null)
    {
        $NoCellUsers += $user
    }
}

$NoCellUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\O365Reports\UsersWithNoCellInAD.csv" -NoTypeInformation

$NoCellinSPUsers = @()
foreach ($user in $Users) 
{
    $SPProfile  = Get-PnPUserProfileProperty -Account $user.UserPrincipalName -ErrorAction SilentlyContinue
        if ($SPProfile -ne $null)
        {
          if ($SPProfile.UserProfileProperties.CellPhone -eq "")
            {
               $NoCellinSPUsers += $user
            }
        }
}
$NoCellinSPUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\O365Reports\UsersWithNoCellInSP.csv" -NoTypeInformation

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory and the SharePoint Online Admin Center with the PnP cmdlets.

$cred = get-Credential
Connect-AzureAD -Credential $cred
Connect-PnpOnline -Url https://mantoso-admin.sharepoint.com/ -Credentials $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set a mobile)

$NoCellUsers = @()

Now we will dig in through each user, and check if their Mobile property is filled or not. If not, I will add them to the array i just created in the previous step, and export them to a CSV file called “NoCellUsers.csv”. Sounds great right !

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}
$NoCellUsers = @()

foreach ($user in $Users) 
{
    if ($user.Mobile -eq $null)
    {
        $NoCellUsers += $user
    }
}

$NoCellUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoCellUsers.csv" -NoTypeInformation

AD Users done but SharePoint yet to be. For that we have to dig in to SharePoint Users and find out if they have SharePoint profiles or not. If the profile exists and “CellPhone” property is null, it means this user has not set the phone number. In this case we will save this entry in a new array called “NoCellSPUsers” for SharePoint only reports.

$NoCellSPUsers = @()

foreach ($user in $Users) 
{
    $SPProfile  = Get-PnPUserProfileProperty -Account $user.UserPrincipalName -ErrorAction SilentlyContinue
        if ($SPProfile -ne $null)
        {
          if ($SPProfile.UserProfileProperties.CellPhone -eq "")
            {
               $NoCellinSPUsers += $user
            }
        }
}

And, finally we can export the SharePoint result to a CSV through below part.

$NoCellinSPUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\.csv" -NoTypeInformation

Also read the other articles of this series:

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Find and export list of users with no Manager Name set in Office 365 profile

On November 20, 2018February 6, 2019 By Manoj V KarunarathneIn Digital Transformation, Modern Collaboration, Office 365, Office Delve, Productivity7 Comments

This is the article no 02 in this series.

With this short and sweet series of articles, I’m trying to give you the steps that I followed during the identifying process as requested by one of my client’s HR team. screenshots may differ than our production setup, but you surely will get the point here.

FINDING USERS WITH NO MANAGER NAME SET IN THEIR PROFILE (This Article)

Setting Manager property in the user profile is important as it reflects to Organization Chart and Workflow Steps where Manager property is fetched and Many other productivity features of Office 365 which are daily utilized. Therefore, its not a good idea to keep it empty !

In this article I’m showing you how to extract the users who has not set manager’s name in their Office 365 profile (or simply, delve profile). This isn’t sort of a blog I wanted to write but since this daily requests comes from HR to find users (not criminals though !), this might be a common case in most places and why not write down the steps right?

So here we go, following are the requirements before we get started:

Azure AD PowerShell Module : https://www.powershellgallery.com/packages/AzureAD
Azure AD Administrator Rights

Script steps breakdown:

First and foremost, we need to fetch the Office365 credentials and then connect to Azure Active Directory and the SharePoint Online Admin Center with the PnP cmdlets.

$cred = get-Credential
Connect-AzureAD -Credential $cred

Then let’s fetch all users in this tenant, who are internal to the company and that have at least one license assigned to them.

$Users = Get-AzureADUser | Where {$_.UserType -eq 'Member' -and $_.AssignedLicenses -ne $null}

Now to create an empty array in which we will later store the output (user list who has not set a mobile)

$NoMNGUsers = @()

Now we will dig in through each user, and check if their Manager property is filled or not. If not, I will add them to the array I just created in the previous step, and export them to a CSV file called “NoMNGUsers.csv”. Sounds great right !

foreach ($user in $Users)
{
    $Manager = Get-AzureADUserManager -ObjectId $user.UserPrincipalName
    if ($Manager -eq $null)
    {
        $NoMNGUsers += $user
    }
}

And, finally we can export the result set to a CSV through below part.

$NoManagerUsers | Select DisplayName, UserPrincipalName | Export-Csv -Path "C:\Tools\Reports\NoMNGUsers.csv" -NoTypeInformation

If you need to obtain a similar report on other user criteria’s, here are the other articles of this series which would help you to achieve it.

DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.

Microsoft Cloud Infrastructure Technical Journal

Category: Office Delve

All new search experience in Office 365 will boost productivity

Hide (Exclude) Content from Office Delve

Find and export the list of users who has not completed About Me section in their Office 365 profile

Find and export list of users with no Skills Defined in Office 365 profile

Find and export list of users with no Department set in Office 365 profile

Find and export list of users with no Country set in Office 365 Profile

Find and export list of users with no Profile Picture set in Office 365 Account

Find and export list of users with no Birthday set in Office 365 profile

Find and export list of users with no phone number set in Office 365 profile

Find and export list of users with no Manager Name set in Office 365 profile