Enabling Teams Meeting report download capability

Meetings in Teams is one of the most popular functionality that being used by millions across the world. The ability to download reports for meeting attendance would be very useful for meeting organizers to view the attendance of the meeting/s. In the recent Teams update, Microsoft added this functionality to Teams, but it is disabled by default, and you will not be able to use it out-of-the-box unless you enable it (for everyone or a specific target group). This post will guide you to get this done.

Note: There’s a still a limitation to this where you can’t download the report after the meeting ended. You will have to download it while participants are still in the meeting.

Steps:

1. Log in to Teams admin centre meeting policies blade and create a new policy using the ‘+’ sign – https://admin.teams.microsoft.com/policies/meetings

Policy Title – MeetingPolicy_ReportsEnabled

Description – Meeting policy with reports download feature enabled

General

Allow Meet now in channels – On

Allow the Outlook add-in – On

Allow channel meeting scheduling – On

Allow scheduling private meetings – On

Audio Video

Allow transcription – On

Allow cloud recording – On

Mode for IP audio – Outgoing and incoming audio enabled

Mode for IP video – Outgoing and incoming video enabled

Allow IP video – On

Allow NDI streaming – Off

Media bit rate (Kbs) – 50000

Content sharing

Screen sharing mode – Entire Screen

Allow a participant to give or request control – On

Allow an external participant to give or request control – On

Allow PowerPoint sharing – On

Allow whiteboard – On

Allow shared notes – On

Participants and Guests

Let anonymous people start a meeting – off

Roles that have presenter rights in meetings – Everyone, but user can override

Automatically admit people – Everyone

Allow dial-in users to bypass the lobby – On

Allow Meet now in private meetings – On

Enable live captions – Disabled but the user can override

Allow chat in meetings – Enabled

Hit save to apply the changes

1. Then enable the Meeting reports feature, run the following commands in PowerShell (this requires admin access)

$sfbSession = New-CsOnlineSession

Import-PSSession $sfbSession

Set-CsTeamsMeetingPolicy -Identity “MeetingPolicy_ReportsEnabled” -AllowEngagementReport Enabled

Use this command to verify the settings. Ensure the AllowEngagementReport parameter value is “Enabled”

Get-CsTeamsMeetingPolicy -Identity “MeetingPolicy_ReportsEnabled”

1. Finally set this policy to the intended users manually by going to each users Teams profile –> Edit the Meeting Policy for the user –> Change the policy asignment to the new Policy just created (MeetingPolicy_ReportsEnabled) and hit “Save”

During the meeting, you’ll see the following option to download under the “People” section.